Job Title: Office Manager
Reports to: Executive Director
Location: Sanilac County Community Foundation in Sandusky, MI
Position Type: Part-time, hourly, non-exempt (20 – 30 hrs / week)
Application due by: December 2, 2024 @4pm
To Apply: Submit a cover letter and resume to careers@sanilacfoundation.org
About the Sanilac County Community Foundation
The Sanilac County Community Foundation (SCCF) is dedicated to improving the quality of life for
residents by promoting philanthropy, developing a permanent endowment, and supporting projects
that benefit the community. We provide leadership and serve as a trusted resource for donors,
nonprofits, and community leaders to address the current and future needs of Sanilac County.
Position Overview & Key Responsibilities
The Office Manager is responsible for managing the day-to-day operations of the Community
Foundation. The ideal candidate will be highly organized, detail-oriented, and committed to providing
excellent support to the Executive Director and Board of Trustees. This position requires proficiency in
office management, strong technology skills, strong written and verbal communication skills, and the
ability to handle multiple tasks efficiently in a nonprofit environment.
Office Management
- Oversee the daily administrative operations of the Community Foundation.
- Maintain organized and accurate filing system (physical and digital), including donor records,
grant documentation, and meeting materials. - Serve as the primary point of contact for general inquiries from donors, community members,
and nonprofit partners. - Schedule and coordinate meetings, appointments, and events at the discretion of the Executive
Director.
Financial, Donor, & Grant Management
- Process and track gifts, grants, and financial transactions, ensuring accuracy in data entry, filing,
and reporting. - Maintain and update the Community Foundation’s donor database (e.g., CRM systems), ensuringdonor records are accurate and up to date.
- Assist with donor communications, including gift acknowledgment letters, gift receipts, and
impact reports. - Collaborate with the Executive Director to prepare and distribute financial documents.
- Support reporting activities with donors and nonprofit partners.
Communications & Outreach Support
- Assist with the preparation and distribution of newsletters, event invitations, and other
communication materials. - Maintain and update the Community Foundation’s website and social media platforms.
- Support the planning and execution of Community Foundation events, including fundraisers,
donor appreciation events, and community engagement initiatives.
Board & Committee Support
- Assist with the preparation of meeting agendas, materials, and minutes for Board and committee
meetings. - Assist with maintaining accurate records of meeting minutes, ensuring all actions are properly
documented. - Assist with Board communications and scheduling as needed.
Qualifications
Education
- Minimum of associate degree in Business Administration, Nonprofit Management, or a related
field preferred.
Experience
- 2+ years of experience in office management, administrative support, or nonprofit operations.
- Familiarity with CRM or donor databases preferred.
Skills
- Proficient in Microsoft Office Suite, Google Suite, and email marketing platforms.
- Strong written and verbal communication skills.
- Excellent organizational skills with attention to detail and ability to manage multiple tasks.
- Ability to work independently, as well as part of a team.
- Strong interpersonal skills with a professional and friendly demeanor.
- Ethical standards and ability to handle confidential information with discretion.
Office Culture & Compensation
Office Culture
- Primarily an office environment with occasional local travel for events and meetings.
- Flexible working hours / scheduling.
- Professional and comfortable workplace.
Compensation
- Competitive wage based on experience ($18.00 to $25.00 / hr)
To Apply
Submit a cover letter and resume to
careers@sanilacfoundation.org
Applications will be accept until 4:00PM December 2, 2024.
